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Organising an Event or Meeting (CDT-011) |
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1 day course
The learner will learn how to co-ordinate meetings, minor events and travel arrangements.
Goals of the Course
The course modules have been broken down below into course goals or specific outcomes, so that you can see exactly what will be covered.
Course Content
Module 1
Identifying the Date, Venue & Time for a Meeting or Event
- A range of dates for meeting/event are provided to attendees
- Suitable dates and venues are determined based on responses to range of dates provided
- Meeting/event is booked and confirmed with attendees in writing
- All related documentation is forwarded to the attendees
Module 2
Arranging the Venue & Catering
- Venue is selected and booked
- Process of selecting venue is described
- Special arrangements, logistics, meeting room layout and equipment required are confirmed with the venue provider
- Process of selecting date, caterer and menu is described, taking into consideration religious and dietary requirements
- Agenda for meeting/event is forwarded to venue provider and caterers so that correct times for meals and breaks can be adhered to
- Venue and caterers are notified in writing and deposits paid
Module 3
Making Travel, Car Hire & Accommodation Arrangements
- Travel, car hire and accommodation requirements for all attendees are determined
- Suitable accommodation is secured and bookings confirmed in writing
- Car hire facilities are identified and confirmed in writing
- Travel arrangements are made and all necessary documentation forwarded to the attendees
- Invoices relating to travel, car hire and accommodation are processed
- Any relevant advance disbursements for travel, car hire or accommodation are processed
Module 4
Assembling & Distributing Documentation for the Meeting or Event
- Deadline date for receipt of documentation from contributors is established according to agreed time frames
- Deadline date is communicated to contributors
- Documents are assembled, copied and collated
- Relevant documents are timeously distributed in hard or electronic form to participants
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